Privacy Policy

Washington-Lincoln Alumni Association of Dallas (WLAA)
Last Updated: November 13, 2025

The Washington-Lincoln Alumni Association of Dallas (“WLAA,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, share, and protect your information when you visit wlaainc.org, interact with us online, or participate in WLAA activities.

By using our website or providing information to us, you agree to the terms of this Privacy Policy.

1. Information We Collect

We collect information in the following ways:

A. Information You Provide

This includes information you voluntarily submit, such as:

  • Name

  • Email address

  • Mailing address

  • Phone number

  • Graduation year / school affiliation

  • Donation information (excluding full payment card numbers)

  • Information submitted through contact forms, event registrations, or membership applications

B. Automatically Collected Information

When you visit our website, certain data is collected automatically, including:

  • IP address

  • Browser type and version

  • Device type

  • Pages viewed

  • Referring website

  • Cookies and similar tracking technologies

This helps us understand website performance and improve user experience.

2. How We Use Your Information

We use the information we collect for purposes including:

  • Operating and improving wlaainc.org

  • Communicating with alumni, donors, and supporters

  • Processing memberships, donations, and event registrations

  • Sending newsletters, updates, and announcements

  • Tracking engagement and improving our outreach

  • Ensuring website security and preventing fraud

We do not sell your personal information.

3. How We Share Your Information

WLAA may share your information only when necessary:

  • Service Providers:
    With trusted vendors who assist with website hosting, email communications, donation processing, or event management. These providers may only use your information to perform contracted services.

  • Legal Requirements:
    If required by law, subpoena, or a legitimate government request.

  • WLAA Programs:
    With internal WLAA committees for alumni engagement, scholarship administration, or event coordination—only as necessary.

We do not share personal information with third parties for marketing purposes.

4. Cookies & Tracking Technologies

We use cookies and similar tools to:

  • Improve website performance

  • Remember your preferences

  • Analyze website traffic and usage patterns

You can adjust your browser settings to refuse cookies, though some features may not function properly.

5. How We Protect Your Information

WLAA uses administrative, technical, and physical safeguards to protect your information, including:

  • Secure hosting

  • SSL encryption on forms

  • Limited access to personal information

  • Regular security monitoring

While we strive to protect your data, no method of online transmission is 100% secure.

6. External Links

Our website may contain links to third-party sites (e.g., donation platforms, event pages, affiliated organizations). We are not responsible for the privacy practices or content of those external websites.

7. Children’s Privacy

WLAA does not knowingly collect personal information from children under 13. If we learn that information was collected from a child without parental consent, we will delete it.

8. Your Choices

You may:

  • Unsubscribe from WLAA emails at any time using the link in our messages.

  • Request updates to your contact information.

  • Opt out of certain communications by contacting us directly.

9. Data Retention

We retain personal information only as long as necessary for WLAA operations, including alumni outreach, donor records, and historical association purposes, unless a longer retention period is required by law.

10. Your Rights (If Applicable)

Depending on your location, you may have rights to:

  • Access the personal information we hold

  • Request corrections

  • Request deletion

  • Restrict certain uses of your data

To submit a request, use the contact information below.

11. Updates to This Policy

We may update this Privacy Policy periodically. The “Last Updated” date will reflect the most recent changes. Continued use of the website constitutes acceptance of the revised policy.

12. Contact Us

If you have questions about this Privacy Policy or wish to update your information, contact us at:

Washington-Lincoln Alumni Association
Email: wlaaorganization@gmail.com
Website: wlaainc.org